C082 — Meeting Management

Module One: Getting Started
• Icebreaker
• Housekeeping Items
• The Parking Lot
• Workshop Objectives

Module Two: Planning and Preparing (I)
• Identifying the Participants
• Choosing the Time and Place
• Creating the Agenda

Module Three: Planning and Preparing (II)
• Gathering Materials
• Sending Invitations
• Making Logistical Arrangements

Module Four: Setting up the Meeting Space
• The Basic Essentials
• The Extra Touches
• Choosing a Physical Arrangement

Module Five: Electronic Options
• Overview of Choices Available
• Things to Consider
• Making a Final Decision

Module Six: Meeting Roles and Responsibilities
• The Chairperson
• The Minute Taker
• The Attendees
• Variations for Large and Small Meetings

Module Seven: Chairing a Meeting (I)
• Getting Off on the Right Foot
• The Role of the Agenda
• Using a Parking Lot

Module Eight: Chairing a Meeting (II)
• Keeping the Meeting on Track
• Dealing with Overtime
• Holding Participants Accountable

Module Nine: Dealing with Disruptions
• Running in and Out
• Cell Phone and PDA’s Ringing
• Off on a Tangent
• Personality Conflict

Module Ten: Taking Minutes
• What are Minutes?
• What do I Record?
• A Take-Home Template

Module Eleven: Making the Most of Your Meeting
• The 50 Minute Meeting
• Using Games
• Giving Prizes
• Stuffed Magic

Module Twelve: Wrapping Up
• Words from the Wise
• Review of Parking Lot
• Lessons Learned
• Completion of Action Plans and Evaluation